Apply for Membership

Please submit the following to the Research Centre Administrator: 

1. A letter of intent: What to include in your letter [PDF]
2. Your full curriculum vitae
3. Two letters of support from CIRMMT Regular members addressed to the Centre’s Executive Committee for review.

Selected candidates will be strongly encouraged to present their work to the Centre’s research community in the form of a Seminar. 

Please submit the following to the Research Centre Administrator: 

1. A letter of intent: What to include in your letter [PDF]
2. Your full curriculum vitae
3. Two letters of support from CIRMMT Regular members addressed to the Centre’s Executive Committee for review. 
   1. N.B. Researchers who were previously CIRMMT student members and are seeking Collaborator membership within two years of having finished their studies must submit item 1 and 2 mentioned above and only one letter of sponsorship from a CIRMMT Regular Member to the Executive Committee for review.

The term for Regular and Collaborator Centre membership is up to three years, renewable.

Renewals for Regular and Collaborator members will be processed during the FRQ applications and mid-term reviews and will be requested via the FRQ platform and/or by email.

The ratification of nominations for new Regular and Collaborator Members of the Centre, as well as renewals of membership, is the prerogative of CIRMMT's Board of Directors.

1. A CIRMMT Regular member must submit your name, email address and academic details (department, academic program, year of study) via the internal Student Management system.
2. Once step 1 is complete, students will receive an email requesting them to submit a short written explanation as to why they want to be part of CIRMMT and how their research connects to the Centre. This will be reviewed.

Please note that CIRMMT staff update the student membership once a week.

N.B. Students seeking membership must be enrolled at a university which our Regular members are involved with and must be working on a research project that is within the mandate of the Centre. Only Regular members can sponsor students.

Visiting students: please enrol at a partner institution before requesting a member to sponsor you. 

The term for Post-doctoral, Graduate and Undergraduate student membership is up to three years, renewable, or for the duration of their studies if shorter than three years. Renewals for Student members will be processed during the FRQ applications and mid-term reviews and will be requested via the FRQ platform and/or by email.

CIRMMT’s central facilities include office spaces with workstations designated for visiting academics and researcher-creators. Visitors can have full access to a workstation in this shared office space for the duration of their stay, which is limited to a maximum of 120 days (four months). They may also request the short-term use of any of our central laboratories for research throughout their visit.

Requests for visiting academics or researcher-creators must be submitted by Regular and Collaborator members on behalf of their guest throughout the year. The following information must be submitted:

1. A request letter from the Regular or Collaborator sponsor including the following information:
   • an outline of the nature of the collaborative research project, 
   • the start and end dates of the visit,
   • if a desk inside CIRMMT is required.
2. The visiting academic or artist’s CV.

Requests for visiting academics will be reviewed by the Centre’s Executive Committee on a monthly basis.

CIRMMT will use the classifications of Visiting Academics as set out by McGill on the APO website: Visiting Fellow, Visiting Professor or Visiting Scholar.

Please note: CIRMMT is unable to provide travel funding, salary or lodging for visiting academics/researcher-creators.

Immigration Information & Entry requirements to Canada for non-Canadian citizens

Visiting academics/researcher-creators who are self-funded and wish to stay for up to 120 days will be provided with a letter that waives the need for a work permit under the “120-day work permit exemption for researchers”.

• This work permit exemption can only be used once in any 12-month period.
• Full details of this exemption must be referred to and can be found on the IRCC’s website.

VISAS

It is the responsibility of the visiting academic/researcher-creator to get the appropriate visa to enter Canada. There are fees associated with the visa.

Find out if you need a visa.

For more information about applying for a visa, please visit the Canadian Immigration website about Visas.

eTAs (electronic Travel Authorization)

As of November 2016, all visa-exempt travellers (except United States [U.S.] citizens) will need an eTA to board their flight. It is the responsibility of the visitor to apply for the eTA. For more information on the eTA, including its cost, and how to apply for one, Citizenship and Immigration Canada (CIC) provides more information.

Those entering Canada by car, bus, train, or boat (including a cruise ship) do not require an eTA.

Extended stays

Under special circumstances, stays of longer than 120 days may be considered. For more information, please visit the page regarding Extended Stays.

Nomination procedure

A nomination can be put to the Executive Committee by a Regular member who is working in a related field of research.

• Due to the fact that we have many fields of expertise at CIRMMT, it can be difficult to compare one field to another. Therefore, a nominating member must be trusted to understand the expertise of the nominee, which is why it is suggested that both the nominator and nominee must be in related fields of research.

The Regular member making the nomination must submit the following to the Research Centre Administrator (jacqueline.bednar [AT] mcgill.ca):

1. A short letter explaining:
   1. why they believe the nominee should become an Honorary Lifetime member, according to the eligibility stipulated above.
   2. what the benefit is for both the nominee and CIRMMT.
2. A short biography and the CV of the nominee.
3. Any additional supporting documents/links that would help the Executive Committee understand why the nominee would be a good candidate.

If the nominee is approved by the Executive Committee, they will be asked to present a Distinguished Lecture in the next available season or an equivalent keynote talk at CIRMMT followed by a reception to acknowledge their contributions to CIRMMT.

Who is eligible?

Nominees should either:

• Have significantly contributed to CIRMMT activities and/or progress over a substantial period of time (e.g., five years or more), either as a CIRMMT Regular member or not. This contribution should not include having been part of the administration of CIRMMT, OR

• Be a pioneer/leader in an area of research associated to CIRMMT’s mission and/or Research Axes.

AND either:

• Have been a CIRMMT Regular member who is now retired, OR

• Be an emeritus professor, or equivalent, not necessarily a CIRMMT member

N.B.: Nominees must still be alive at the time of being nominated.

Examples of significant contribution could include two or more of the following, but is not limited to: 

• Regular significant participation in CIRMMT activities, such as workshops or special events
• Active organization of CIRMMT events either on a reasonably frequent basis, or on a large scale
• A keynote at a past Student Symposium
• Worked with other CIRMMT members on CIRMMT related research that has led to publications or concerts etc.
• Pioneer in a CIRMMT related field
• Created industrial partnership connections that have significantly helped CIRMMT and its community

Privileges & benefits for an honorary lifetime member

This is an ideal way of recognizing the contribution of specific people to the CIRMMT community. Honorary Lifetime members will receive the same privileges as a Regular member, including access to all of CIRMMT’s equipment and laboratories. However, they would not be able to sponsor student members.